October 1, 2017:
Communication is always hard.
How many times have each of us heard or said “we need to talk more” or “I can’t read your mind; you need to tell me what’s going on” or some other version of these?
Lately the Board has heard from members that we aren’t communicating enough and/or communicating well about what we are working on or what’s going on. We heard you and here is our communication plan.
Social media is the quickest way we can communicate. EYC has Facebook, Twitter, and Instagram accounts. If you are not following us, please do. These are our fastest methods of communicating any pressing news from EYC, an event cancellation or change, or a clubhouse closure for weather or some other issue. Social media is where we can also share up-to-the-minute updates about how a club activity or event is going—so you too can share in the fun even if you aren’t there.
Weekly e-blasts are sent to your email address every Wednesday morning. These have the latest news and updates about events and club happenings. You will only see an event in the e-blast about three weeks before the event. Members complain of event-fatigue if they appear longer than three weeks. It only takes a few minutes to scan the blast, please keep an eye out for it each week.
Bi-monthly Board meetings and minutes. The Board meets on the 1st and 3rd Thursday of the month. The first meeting of the month is when we hear committee/vendor presentations and pressing updates. The meeting on the 3rd Thursday is the business meeting, with reports from each officer and General Manager. EYC business that needs to be discussed and decisions made occurs at this meeting.
All Board meetings are open to the membership. Please come! Meeting minutes are posted on-line on the member side of the website once the minutes are approved at the next meeting. If you are interested in the ongoing business of EYC, this is your best place for this information.
The monthly newsletter contains the most detail about past and upcoming events from the over 20 EYC committees. When we moved into the new clubhouse, money was tight and we were cost-cutting everywhere, since we had no idea how much it was going to cost to run the place. At that time, many organizations were moving all their communications to electronic versions. FREE and au courant sounded awesome. EYC moved all of our communications to electronic forms.
However, after hearing how many people never read any of the electronic EYC communications, we are thinking about going back to PRINTED ON PAPER and SNAIL MAILED to your house delivery for the View From the Bridge monthly newsletter. At least then we have several chances to catch your attention as it sits on the kitchen counter or in the “reading room” of the house.
Going forward, we are also going to change what we communicate. In the VFB you will see a change in the Commodore’s and General Manger’s articles. Often these two repeat the same information and/or repeat information in the committee articles. The plan is to have the Commodore article be more about bigger picture items for EYC, the GM’s article to be more about the operations of EYC, and the committee articles to be the events and details. You will see this change already in this newsletter.
Annual Membership Meeting, which will occur at 0900 on Saturday, November 4th at the Annapolis Maritime Museum, is the once a year BIG meeting. This is our “stakeholder meeting” where the big picture of what is going on at EYC is presented. Please be a responsible member and attend.
At the annual meeting a State of the Ship and Financial Report will be presented, along with awards, and voting of the new Board and EYC Bylaw changes. This year there will be proposed bylaws changes for two new standing committees, a new membership category, the combining of the initiation fee and assessment with a payment plan, and increasing the number of voting members by 10%.
If any of these topics are news to you, please see the member side of the EYC website for the presentations from the five Financial Town Halls this year and the Bylaws Town Halls—one at EYC and one virtual.
Lastly, I would like to provide the summary of the BOAT Committee recommendations and progress to date. BOAT (Better Operations Advisory Team) was a Commodore appointed committee in 2016 charged with looking at EYC’s operations at the 30,000-foot level and providing advice as to how we might improve our operations campus wide. This year, the Board, Committees, and the Staff have been working with the list of suggestions, coming up with plans for long-term projects, and taking care of the easier/immediate suggestions.
I am extremely pleased with our progress and feel we are doing some serious house cleaning and improvements, both visible and behind the scenes, so that EYC to be even better than it already is.
Please be a part of all this hard work by many for EYC by keeping up with the communications and attending the Annual Meeting.
See you on November 4th!