Introduction of the Applicant to EYC
Persons may apply for membership in one of EYC’s membership categories by first associating and socializing as a guest of the current membership. The objective of this process is for the membership to familiarize the Applicant with the maritime heritage, spirit, goals, objectives, operations, and philosophy of Eastport Yacht Club and its membership. Once familiar with the Club and its membership, a potential Applicant shall require a minimum of two Voting Members to support their Application for membership in Eastport Yacht Club. Those members must have been Voting Members for a minimum of six months and remain Voting Members throughout the application process.
Responsibilities of the Sponsor, and Endorser
A Voting Member will be the Applicant’s Sponsor and another Voting Member will be the Applicant’s Endorser. It shall be the responsibility of these two Members to familiarize the Applicant with the application process. Should the Applicant become a member of the Club, it is the responsibility of these members to assume stewardship of the new member to assure they become integrated into the EYC family.
How to Apply
The Applicant’s Sponsor will obtain an EYC Membership Application Process Form from any current member of the Membership Committee.
Upon receipt of the form the Sponsor will request the Applicant complete the “Membership Information” portion of the form, attach a non-refundable $50 Administrative Processing Fee, and return the form to the Sponsor. The Sponsor will then complete the “Sponsor” portion of the form and forward it to the Endorser designated by the Applicant who will complete the “Endorser” portion of the form. The completed Application and Administrative Processing Fee is then forwarded to the Membership Committee to review the application for completeness and Applicant’s qualifications for membership and, if acceptable, the Applicant’s name will be assigned a unique Wait List number and be placed on the Wait List. Upon acceptance of the completed Membership Application Form, a letter will be sent to inform the Applicant that the application process has been initiated. The Applicant will either be a) placed on the Waiting List for Voting Membership; or, b) notified that they are scheduled for an interview with the Membership Committee. If required, the Membership Committee will maintain a Waiting List of Applicants for Voting Membership. A listing of Applicants on the Waiting List is posted for member review on the Membership Bulletin Board.
The Membership Committee will coordinate the scheduling of interviews. The Applicant and their Sponsor and Endorser will be notified by letter of the date and time of the interview. For Voting, Associate and Junior Membership Applicants, the Applicant and the Sponsor (and/or the Endorser) are required to attend the Membership Committee interview. Non-resident Applicants, at the discretion of the Membership Committee, may be interviewed in absentia. In this case it is mandatory that the Sponsor and/or the Endorser attend the interview and represent the Applicant. In all cases, should the Applicant or Sponsor/Endorser fail to attend the scheduled interview appointments on two scheduled appointments the Applicant shall, at the discretion of the Membership Committee, be dismissed from further membership consideration.
Posting Application for Review
The Membership Committee will, within five working days following the interview, post the Applicant’s application for membership review. The application will be posted for a minimum of four weeks in the Clubhouse. A list of the Posted Applicants and Sponsors may be included in the monthly View from the Bridge. During the period of posting, Voting Members may comment on the application by submitting their signed comments in writing to the Membership Committee. All such comments will be held in strictest confidence by the Membership Committee.
Vote on Applications and Welcome New Member
At each scheduled monthly meeting of the Membership Committee all Applications posted for four weeks or more will be voted upon. An Applicant receiving a positive vote from a quorum of the Membership Committee will be considered approved. The Applicant will be informed, by letter that they have been accepted, or not accepted, as a member of Eastport Yacht Club. Acceptance is contingent upon receipt of the current Initiation Fee and a commitment to pay the pro-rated Annual Dues and pro-rated Assessment stated in Schedule A of the EYC Policies. Upon receipt of payment an EYC Member Number will be assigned and a Membership Packet will be mailed to the new member. Applicants not accepted for membership may, at their discretion, re-apply six calendar months following receipt of a non-acceptance letter.
Club Use by an Applicant
Until membership is granted, Applicants are considered Guests in the Club. As such, they are not authorized access to or use of EYC facilities without being signed in and accompanied by a current member.
The purposes of the Eastport Yacht Club, Ltd. are:
*Excerpt from Steering Committee’s original invitation to Charter Members
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